Property Management

Tenant Move-In 

• Write lease agreement 
• Confirm move-in date with tenant 
• Write addendum to lease outlining rental payment terms, required property maintenance and pets 
• Ensure all agreements have been properly executed.
• Collect first month’s rent, security deposit and any associated pet fees.

Rent Collection 

• Receiving rent 
• Tracking down late payments 
• Sending out pay or quit notices 
• Enforcing late fees 

Evictions 

• Filing necessary paperwork to initiate and complete an unlawful detainer action 
• Representing owner on their behalf in court 
• Coordinating with local magistrate and constable to remove tenant and tenants possessions from unit

Legal 

• Advise the owner in the event of a legal dispute
• Refer the owner to a qualified attorney in the area specializing in real estate

Inspections 

• Perform seasonal inspections (inside and outside of the property) on a predetermined schedule looking for repair needs, safety hazards, code violations, etc. 
• Send owner reports on the condition of the property when inspection is completed

Financial 

• Provide accounting property management services online via online portals 
• Make payments on behalf of the owner (electric bills, municipal bills, etc.) 
• Provide detailed NOI reports of expenses via invoices and receipts 
• Maintain all historical records (paid invoices, leases, inspection reports, warranties, etc.) 
• Provide annual reporting and 12-month statements for tax purposes as well as required tax documents including a 1099 form 
• Provide easy-to-read monthly cash-flow statements on a monthly basis which offer a detailed breakdown of income and itemized expenses

Maintenance and Repairs

• Provide a network of licensed, bonded, and fully insured contractors who have been vetted for good pricing and work that is up to code 
• Assign jobs to different parties (handyman and professional contractors) based on the given job Maintain and monitor a 24-hour emergency repair line for tenants to call 

Remodeling

• Larger renovation or rehab projects 
• Provide recommendations on how the project can maximize revenue 
• Prepare a ballpark cost of expenses 
• Get multiple independent bids for the work Oversee the project and provide weekly progress pictures

Tenant Move-Out 

• Inspect the unit and document any damage or repairs needed 
• Provide the tenant with a letter outlining any damages and costs 
• Return the balance of the security deposit to the tenant 
• Handle the tenant deposit, either by providing the owner’s portion to the owner, or holding it in owner reserves for future repairs 
• Clean the unit and perform any needed repairs or upgrades to the property 
• Put the property back on the market for rent

Evaluate the property and determine an accurate market rent 

• Take detailed photos documenting the interior and exterior of the property 
• Provide a Buyer Analysis sheet that recommends repairs and cosmetic improvements that maximize monthly rent while providing good ROI 
• Gather market data on rental rates in the area and work to determine the optimal rental rate with the owner of the property. Rental research can vary, but should include rented equivalents according to size and type 
• Discuss with owners the pros and cons of different policies such as accepting pets, short-term leases, utilities, and flat-rate reimbursements

Facilitate the purchase of the property

• Write up the sales agreements and provide all documents to the appropriate parties 
• Oversee due deliquesce period and make sure timelines are met 
• Schedule all inspections for the property review reports to verify the needed repairs are within budget according to the Buyers Analysis Meet with local contractors in the area to get a scope of work and price for all necessary repairs and renovations to the property 
• Negotiate with other agents and owners to get the best possible price on the property following any unforeseen repairs and expenses 
• Close the property